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The process by which information, provided by a resident/fellow physician regarding his/her qualifications for hospital appointment, is verified from the source i.e.: medical school, specialty training, experience and clinical competence.

Hospitals must protect their patients and themselves by verifying that all physicians are trained, experienced and competent to practice medicine in their facility. This helps protect hospitals from legal action and assures compliance with Medicare regulations, The Joint Commission standards and the Texas Medical Board.

We must receive an appointment letter and CV from the University of Texas Southwestern Medical Center Program Director in which the resident/fellow is to complete his/her training.

The application process begins upon return of the completed packet, including originally signed contract, residency/fellow application and all required attachments (as detailed on the checklist).

• When all provider demographic data is entered into the hospital database.
• When verification queries are forwarded to appropriate primary sources.
• Notices are sent to the practitioner when required information is missing.
• When all of the verifications and required documentation are received.

All hospitals design bylaws, policies and procedures that outline what is required and expected of each physician in order to ensure that they are professionally qualified to provide patient care services including: licensure, relevant training and experience, current competence and health status.

The time to process an application depends on how much information must be verified and how soon the requested information is received. Our goal is to complete an application within 30-60 days from the date the application is received by the Graduate Medical Education office. Incomplete applications, missing documentation and verification of foreign education can extend the time. Residents/fellows will be contacted to assist in obtaining any complex primary source verifications. NOTE: The burden of providing a complete application lies solely with the applicant.

All physicians are required to have either a Physician In Training Permit or a Texas State Medical License. The Graduate Medical Education office submits a report to the Texas Medical Board for physicians requiring a permit. The Texas Medical Board reviews reports and forwards ID verification numbers to the Graduate Medical Education office, which are emailed to the physicians with instructions on how to apply.